ReferSuite replaces the $800+/month stack most gyms cobble together — Podium, ReferralCandy, Calendly, Loyalsnap, Klaviyo, Wheelio — with one dashboard, one price.
😩 Six dashboards, one gym
Podium for reviews. ReferralCandy for referrals. Calendly for bookings. Klaviyo for email. Loyalsnap for at-risk members. Google Sheets for prospects. Total: $800–$1,500/mo.
😩 Leads slip through the cracks
A Facebook ad lead comes in Monday. Someone follows up Wednesday. By then, they've booked with the competitor across the road. Speed-to-lead is the whole game.
😩 Ex-members never come back
You have 400 ex-members in your Clubwise database. When was the last time you contacted them? Nobody has time to build a proper win-back — until now.
Every green tick below is a real feature already shipped — not a roadmap promise.
| Feature | ReferSuite $99–$149/mo | Podium $399+/mo | Loyalsnap $199–$399/mo | GoHighLevel $97–$497/mo + setup |
|---|---|---|---|---|
| Referral Engine | ||||
Referral program with tracked links Trackable per-referrer QR + short link | ~ | |||
Multi-tier rewards & leaderboards | ||||
Ambassador tier for power referrers Turn superfans into a sales team | ||||
| Speed-to-Lead | ||||
Instant SMS + Email within 60 seconds Fires before the prospect visits a competitor | ~ | ~ | ~ | |
Audience-segmented drips (New / Ex / Prospect) | ~ | ~ | ||
Two-way SMS inbox — reply from the app | ||||
Person-level 24h duplicate lock No 'stopped a broadcast? Sorry, we sent 3 anyway' embarrassment | ||||
| Win-Back & Cancellations | ||||
Ex-member win-back sequences | ~ | |||
Cancellation cool-off (auto-promote after 90 days) Nobody else does this — respects the emotional cool-off | ||||
Auto-import from Clubwise / gym software Chrome extension. Zero manual CSVs. | ~ | |||
Prospect win-back drip (people who never joined) | ~ | |||
| Bookings & Reviews | ||||
Public booking page for trials/consults | ||||
Abandoned-booking auto-recovery Reminds prospects who half-filled the form | ||||
Owner instant-notification on new booking | ||||
Review gating (route happy customers to Google) | ~ | |||
| In-Gym Gamification | ||||
Spin-the-Wheel prize draws Instant hook at signup — drives referrals | ||||
Standalone competitions & contests | ||||
StreamifyBox in-gym TV displays Live referrer leaderboards on the gym floor | ||||
| Setup & Ownership | ||||
Ready to use out of the box (no agency setup) GHL usually requires a $2–5k agency setup | ||||
Gym-specific templates & copy Generic tools force you to write drips from scratch | ||||
Multi-location / multi-brand support | ~ | |||
Owner + Manager permission tiers | ||||
Full CSV export of your list | ~ | ~ | ||
Recently-cancelled members sit dormant for 90 days (configurable) — then auto-promote to Ex-Member and the win-back drip fires. Nobody rubs salt in the wound.
Live referrer leaderboard on your gym TV. Turns quiet Saturdays into leaderboard drama and drives 2× more referrals in the first month.
Prospects spin for a prize on their booking confirmation. Turns the awkward 'now what?' moment into a conversation starter — and a referral request.
Facebook ad lead → SMS in your prospect's hand in under a minute. Automated Day 1 + Day 3 follow-ups. No more 'I meant to call them'.
Your top 5% of referrers get a private dashboard, custom incentives, and monthly leaderboard. Turns superfans into a sales team.
One-click Chrome extension pulls your Clubwise members + cancellations into ReferSuite. Would be a $50/mo standalone tool. It's included.
Direct OAuth + Webhooks straight from your Facebook & Instagram Lead Ads into ReferSuite — no more Privyr middleman, no more missed leads, no more 3rd-party subscription. Every ad-click prospect hits the hot-nurture drip in under 60 seconds, automatically. Meta Conversions API push included so your ad spend gets smarter.
Here's what a "modern" gym owner cobbles together — and what ReferSuite replaces for a fraction of the price.
Savings: ~$820/mo. That's a new coach 2 days a month.
15-minute walkthrough of your gym's numbers — no slide deck, no sales pressure. Just show us your ex-member list and we'll build the win-back sequence together.
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